The system allows you to easily import your style information through excel xls or csv. Below details how you can do this.
Step-by-step guide
1. Before importing any styles, you will need to format an excel spreadsheet. Contact an Indigo8 Rep if you need help to confirm the fields that you needSee the steps below.
Template 1 - Importing All Style
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Information
We can import a number of fields in the system . You can be as detailed as required or as high level as you wantdepending on what you require. Below is a list of fields available to be imported:
Style InfoInformation
Style#- Style Number - Mandatory
Field
Description -
(style name)Department (Style Description
Department - Level 1 of a product category
) usually gendere.g. Apparel, Fashion, Ladies, Mens etc.
Product Group
(- Level 2 of a product category
) usually fashion, accessorriese.g. Accessories, Bottoms, Outerwear
Product
(- Level 3 of a product category
) usually tops, dresses, knitsi.e. Skirt, Shorts, Jackets, Blazer, Coats
Fabric/Made From
(the- The name of the fabric
)Fabric
Composition (for example 100% cotton)Composition - e.g. 100% Cotton
HTS Code - HS Code is used when importing and exporting goods
Size Range-
MandatoryMandatory
Season - e.g. Summer, Winter
Year - e.g. 2023
Maker - This is the Supplier
Division - If you have more than one brand
Pattern #
Del from date (must be dd/mm/yy)
Del to date (must be dd/mm/yy)
Drop - What shipment the style is arriving in
Weight - This is the weight of the product
Pricing Data
Make Price
Buy Price
Wholesale Price
RRP Inc GST
Discount
Sale Price
Colour
Colour 1 - Mandatory 1 colour
requiredrequired and max is 35
Colour 2
Colour 3
.. max number of colours is 35.etc.
Template 2 - ONLY Updating Prices
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The only mandatory fields needed are Style
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Number & any of the price fields.
If you want to only update buy price, then you will only require Style
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Number & buy price on your excel file.
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It’s important to only display the values that you need on the excel report.
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Don't forget - Importing per Style or SKUTemplate for importing per SKU. Note For more information on importing prices, see the Updating Buy, Wholesale & RRP Prices through Excel help doc.
Excel Spreadsheet Formatting
Before importing any styles, you will need to format an excel spreadsheet.
The system allows you to import your style information through xls or csv
Make sure there is NO blank row at the top and that the column headers are in row 1
The filters need to be removed
The discount column needs to be a percentage number eg. 30 or %30 not $30
The price field can't be 0.00
The negative can’t be on the spreadsheet
There can only be 1 worksheet tab on the excel
Things to Consider Before Importing
You have the option to import by Style or by SKU.
See importing by SKU template below. It includes size range, size and GS1 fields
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See importing per
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Style template below. Note that only size range is
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required, not the individual sizes. The GS1 barcode is not required either.
Please note:
- All size ranges, product categories must be entered in the
All Size Ranges and Product Categories must be entered into your system before importing, otherwise the
sizes will not import - Ensure that your file is excel or csv
- Ensure that you have the column headers in row 1
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import will not be successful.
If you are wanting to update pricing for multiple trading entities you will need to do seperate imports. For example if you want to import AUD pricing and USD pricing, you will need to import your file twice.
Step-by-step guide
Once your file is formatted you are ready to import.
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To begin, go to the Product Search screen
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Style Importer is located down the bottom of the Product Search screen. Once you click the Style Importer button, it will open in a new window.
Before dragging your file across you need to complete the fields located on the left hand side of the Style Importer.
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Choose an existing template
: This allows you to save the fields into a template. Will explain this function at the bottom of the manual.Choose Supplier: This is the maker/manufacturing of the goods. If the maker is not in your system you can add them on the fly by clicking Add New Supplier.- Here you can select from a pre-saved template or you can create a new one. A template saves the fields so that you don’t have to match them each time you use the Style Importer. Instructions for creating your own template are listed at the end of this help doc.
Add Styles to a Line
: Select the line in which the styles should belong to. If- You can add the styles to an exisiting collection by selecting the line from the drop down or if the line is not yet created in the system you can
also add this on fly by clicking Create New Line.choose to create a new line from the Style Importer. Follow the prompts on how to create the line
. Once that is done you can continue to import your products.
Select Buy Currency
:- If you are importing/updating pricing you can select the buy currency of the products on the excel file. Otherwise you can leave this blank if you are not importing this field.
Trading Entity
:- Similar to Buy Currency, if your importing/updating pricing information select the trading entity you are wanting to import/update. Otherwise you can leave this blank if you are not importing this field
Please note: If you are wanting to update pricing for multiple trading entities you will need to do seperate imports. For example if you want to import AUD pricing and USD pricing, you will need to import your file twice.- Update Existing Styles: This function allows you to UPDATE ONLY the PRICES and COLORS based on your excel file.
4. Drag your formatted file under "IMPORT FIELDS" you will see all the fields from your excel file appearing.
5. Drag your fields under the "FIELD MATCHER" column one by one.
Then you need to try and match up the fields with the fields under "INDIGO8 IMPORT FIELDS".
This essentially tells you that for the excel column called WHOLESALE that we will be inserting that into the Indigo8 field called Wholesale Price.
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. Remember that multiple Trading Entities cannot be updated at once, separate imports need to be done per Trading Entity.
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4. Once you have completed the fields on the left hand side you can then drag your file to the Import Fields.
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5. Once you drop your file into the Import Fields section the column headings from the excel will appear. You then need to drag the excel fields one by one to the Field Matcher and match each field with the corresponding Indigo8 Import Field.
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6. Before importing you can specify wether you are importing per Style or by SKU. You can select this from the drop down located in the top right hand corner.
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7. Once all the fields are matching up correctly click the Import button
7. Give it a few moments and you should get a similar screen to the below and you're done.
You will then need to refresh your line to check that your information has been imported correctly or if your prices have been updated correctly (if that is the option you have selected).
8. As a last step you can save correctly in the Field Matcher and you have entered in all required information you can now import your excel file. Do this by selecting the Import button at the bottom of the Style Importer.
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8. Once the import is complete and has been successful you will see a screen similar to below:
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9. To check that your styles have successfully imported you will need to refresh your line on the Products Screen and check the information that you imported.
Saving a Template
9. Creating a new template saves the fields that you have dragged across as a template to the Field Matcher so that next time you don't need to do not need to you can access it again and don’t have to re-drag your fields across againeach time you complete the import.
Under Choose An Existing Template select Create New
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Then enter the template name and click Save
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Enter the name you wish to save your template under and select Save
Please ensure that you
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select Save in the bottom right hand corner
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also
When you need to
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use this template again you simply have to click on the drop down field under Choose an Existing Template and select your template name. It will then automatically populate the fields you saved against the template.
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Keep in mind that if the the column headings on your excel don’t match the fields on your template then it won’t allow you to import.